Best Accounting Software for Consultants


When it comes to running a consulting business, good accounting practices are essential for success. As a consultant, you need to keep track of your finances, manage invoices, track expenses, and ensure accurate bookkeeping. With the advancement of technology, there are numerous accounting software options available to consultants. In this article, we will explore the best accounting software for consultants, taking into consideration their features, ease of use, cost, and customer reviews. Whether you are a freelancer or a small consulting firm, these software options will streamline your accounting process, saving you time and effort.


Xero is one of the most popular accounting software choices for consultants due to its user-friendly interface and robust features. It allows consultants to manage their expenses, invoices, and bank reconciliation all in one place. With Xero, you can easily create and send professional invoices, track payments, and even set up auto-reminders for overdue invoices. The software integrates with over 800 third-party apps, including popular CRM software, making it a versatile choice for consultants looking to connect different aspects of their business.

QuickBooks Online

QuickBooks Online is another highly recommended accounting software option for consultants. With its cloud-based platform, it offers the flexibility to access your financial data from anywhere at any time. QuickBooks Online provides comprehensive bookkeeping features, such as expense tracking, invoicing, and bank reconciliation. Consultants can also customize and generate financial reports, providing them with valuable insights into their business performance. The software also integrates with various apps, allowing for seamless syncing of data across different platforms.


FreshBooks is a popular choice for consultants who prioritize user-friendly and intuitive software. Its simple interface makes it easy for consultants to create and send professional invoices, track expenses, and manage projects. FreshBooks also provides time tracking features, allowing consultants to accurately bill clients based on hours worked. With its strong reporting capabilities, consultants can gain valuable insights into their cash flow, profit and loss, and client profitability. The software also integrates with many payment gateways, making it convenient for clients to pay their invoices.

Zoho Books

Zoho Books stands out as a cost-effective accounting software option for consultants. It offers a range of features, including invoicing, expense tracking, bank reconciliation, and project management. With Zoho Books, consultants can easily create and send professional invoices, set up recurring invoices, and accept online payments. The software also provides the option to manage multiple businesses from one account, making it convenient for consultants with various projects or clients.


For consultants just starting out or looking for a free accounting software option, Wave is an excellent choice. Wave provides essential accounting features, including invoicing, expense tracking, and basic reporting. It is particularly user-friendly and does not require any accounting knowledge to get started. Consultants can also connect their bank accounts for automatic transaction import, simplifying the reconciliation process. While Wave does offer paid add-ons, the free version is suitable for many consultants with basic accounting needs.

Sage 50cloud

Sage 50cloud is a reliable accounting software choice for consultants who require more advanced features and scalability. It provides robust accounting capabilities, including invoicing, project tracking, inventory management, and payroll processing. Consultants can also generate customizable financial reports and automate recurring tasks. Sage 50cloud ensures data security and compliance, making it suitable for consultants working with sensitive client information. However, it is worth noting that Sage 50cloud may be more complex to use compared to other software options.


FreeAgent is a comprehensive accounting software designed specifically for freelancers and small businesses, including consultants. It offers features such as time tracking, expense management, project management, and mileage tracking. With FreeAgent, consultants can generate professional invoices, track their expenses, and provide estimates to clients. The software also provides tax management capabilities, making it easier for consultants to stay compliant with tax regulations. FreeAgent’s user-friendly interface and customer support make it a top choice for consultants new to accounting software.

Wave vs. Xero vs. QuickBooks Online: A Comparison

When comparing Wave, Xero, and QuickBooks Online, it’s essential to consider the specific needs and priorities of your consulting business. While Wave offers a free option and is user-friendly, Xero and QuickBooks Online offer more advanced features and integrations. Xero integrates with a wide range of third-party apps, making it a versatile choice for consultants looking to synchronize different aspects of their business. QuickBooks Online, on the other hand, provides a cloud-based platform for easy access to financial data from anywhere.

Choosing the Right Accounting Software for Your Consulting Business

Now that we have explored some of the best accounting software options for consultants, how do you determine which one is the right fit for your consulting business? Here are some factors to consider:

1. Features: Consider the features that are most important to your consulting business. Do you need robust reporting capabilities, project management tools, or customizable invoicing templates?

2. Ease of use: Look for software with a user-friendly interface that does not require extensive accounting knowledge. This will save you time and minimize the learning curve.

3. Integration with other tools: Assess whether the software integrates with other apps or platforms you use, such as CRM software or payment gateways.

4. Cost: Compare the pricing plans and subscription models offered by different accounting software providers. Consider your budget and the value provided by the software.

5. Customer support: Evaluate the level of customer support offered by the software provider. Responsive customer support can be crucial if you encounter any issues or have questions.


Choosing the right accounting software for your consulting business is a crucial decision that can streamline your financial processes and contribute to your success. Whether you prioritize features, ease of use, cost, or customer support, the accounting software options discussed in this article offer a range of choices to suit your needs. By adopting the right software, you can focus more on growing your consulting business and less on complex accounting tasks. Take the time to evaluate your requirements and test different software options to find the best fit for your consulting business.


1. Is accounting software necessary for consultants?

While accounting software is not mandatory for consultants, it can significantly simplify financial processes, save time, and ensure accurate bookkeeping. Accounting software offers features such as invoicing, expense tracking, and financial reporting, allowing consultants to manage their finances more efficiently.

2. Can I use the same accounting software as a freelancer and a small consulting firm?

Yes, many accounting software options cater to both freelancers and small consulting firms. These software options typically offer scalability, allowing you to add more users and manage multiple clients or projects from a single platform.

3. Can accounting software handle tax filing for consultants?

While accounting software can help you track and manage your financial data, it is not designed to file taxes on your behalf. However, some software options offer tax management features, such as tax calculation and reporting, to assist you in the preparation of your tax returns.

4. How do I choose the right pricing plan for accounting software?

When selecting a pricing plan for accounting software, consider the features and usage requirements of your consulting business. Evaluate the number of users, the volume of transactions, and any additional features you may need. Choose a plan that aligns with your budget and provides the necessary functionality for your business.

5. Can I switch accounting software if I am not satisfied with my current choice?

Yes, it is possible to switch accounting software if you are not satisfied with your current choice. However, before making the switch, ensure that you have all your financial data backed up and that the new software is compatible with your data format. Take the time to evaluate different software options to find a better fit for your consulting business.


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